How to prevent data loss

How to Prevent Data Loss on Your System

Data loss can make it impossible for you to serve clients and complete business processes. Perhaps even more alarming, your lost data could help someone commit identity theft that harms your clients and ruins your reputation. The following four steps will help in preventing data loss on your system so you can continue your work securely.

Back Up Data Often

Some types of data loss make it impossible for you to retrieve information previously stored on a hard drive. Back up your data often to an on-premise or cloud-based server for added security. The more places you store your data, the more secure it becomes. Additionally, consider backing up your data at least once per day. You might want to back up data as often as you can, such as while working on a complex project.

Encrypt Your Files and Data

Encrypting your files and data make them considerably more difficult for criminals to view information on your network. In many cases, hackers that infiltrate your system will see the encrypted files and decide to leave you alone. It makes more sense for them to focus on easier targets.

Consider encrypting every resource for adequate security. If you only encrypt selected destinations that contain valuable information, savvy hackers may deliberately concentrate their efforts toward infiltrating those files. Some malicious parties may steal the data now and worry about breaking the encryption later.

Test Your System for Vulnerabilities

You should test your system frequently to identify potential vulnerabilities that may expose your networks to cybercriminal access. Note that once external parties get in, data loss will follow soon after. Keeping your operating systems and applications updated helps prevent data loss. The latest software patches can help eliminate vulnerabilities that expert hackers gradually discover and exploit.

You should also proactively test your systems to gauge their security standards. Penetration testing (pen-testing) tools can simulate an attack on your network to uncover security flaws. Some simple pen-testing tools that will challenge your system include:

For more comprehensive testing, contact cybersecurity experts with practical experience in testing systems who can guide you toward specialized security tools.

Practice the Principle of Least Privilege

Data loss doesn’t always come from threats outside of your organization. Many reported cases of data loss occur because employees lack the skills and knowledge to safeguard confidential data.

You can significantly reduce the risk of insider threats by practicing the principle of least privilege.

According to the cybersecurity protocol, users only gain minimum access and information they need to fulfill their tasks. It is crucial to apply the principle across your business, especially among data managers with privileged admin accounts. For example, if your marketing manager doesn’t require access to engineering data, the resource should stay out of bounds.

You can optimize cybersecurity standards by reviewing account privileges regularly. You might discover that Employee A shows inactivity on Salesforce for more than a month. With the principle of least privilege, you might revoke Employee A’s Salesforce access and privileges until further notice. Gradually, the more restrictions put in place, the easier it becomes to segment and secure your data.

For more information, please contact CPI Solutions.

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